Xpetize - Specialist - Accounts Payable

We are seeking a detail-oriented and experienced Accounts Payable (AP) Specialist to manage the end-to-end accounts payable process.

The ideal candidate will be responsible for invoice processing, payment cycle management, vendor coordination, and financial accuracy.

This role is critical in maintaining financial control and ensuring timely payments and compliance with internal policies.

Key Responsibilities:

- Process high-volume invoices accurately and timely in accordance with company policies and accounting principles.

- Review and validate vendor invoices, purchase orders (PO), and receipts to ensure three-way matching.

- Manage non-PO invoices, expense reports, and credit memos.

- Ensure timely execution of payments to domestic and international vendors (ACH, wire transfers, checks).

- Coordinate with procurement, finance, and business units to resolve invoice discrepancies.

- Perform vendor reconciliations, manage aging reports, and ensure accounts are up to date.

- Maintain accurate records of all transactions in the accounting system.

- Ensure compliance with GST, TDS, and other statutory regulations (as applicable in your country).

- Assist in month-end closing by preparing AP reports, accruals, and reconciliations.

- Support internal and external audits by providing necessary documentation and reports.

- Handle vendor onboarding and maintain master data records.

Required Qualifications & Skills:

- Bachelors degree in Accounting, Finance, or related field.

- 1-4 years of experience in an Accounts Payable or Finance role.

- Hands-on experience with ERP systems like SAP, Oracle, NetSuite, QuickBooks, or MS Dynamics.

- Strong understanding of accounting principles and AP processes.

- Proficiency in MS Excel (VLOOKUP, pivot tables, etc.) and Microsoft Office.

- Excellent attention to detail and organizational skills.

- Strong analytical and problem-solving abilities.

- Good communication and interpersonal skills to liaise with vendors and internal teams.

- Ability to work in a fast-paced, deadline-driven environment.

Preferred Skills (Good to Have):

- Experience in a shared services or global finance environment.

- Knowledge of international payment processes and foreign currency transactions.

- Understanding of compliance and audit standards