Sodexo - Payroll Specialist

Payroll Specialist

Job Description:

- Reporting locally to the Payroll Manager this role is part of the Payroll Team are based across UK, Portugal, Malta and India.

- The payroll team is responsible for managing the end-to-end payroll operation for several countries around the world and will now take on responsibility for Payroll in India.

- This is a new team and will grow overtime as our business also grows in Hyderabad.

- The Payroll Specialist plays a critical role in diligently preparing all payroll and payroll-related changes using various data sources.

- They are responsible for reconciling and reviewing all inputs, obtaining necessary approvals, and ensuring that all bank payments are processed accurately.

- The Payroll Specialist ensures that all changes are properly implemented and that employees are paid correctly and on time.

- They work closely with the Payroll Manager to provide accurate payroll information to the Finance team and other internal departments.

- Additionally, they ensure timely and accurate payments and submissions to local tax authorities, pension providers, and other Indian statutory bodies such as PF, ESI, and professional tax departments.

Key Responsibilities:

- Manage and execute end-to-end payroll processing for employees in India accurately and on time.

- Follow payroll operating processes with attention to detail and diligence.

- Prepare the input file, including new hires, salary details, bonuses, leaves, terminations, and other relevant information, and share it with the payroll vendor for processing.

- Ensure compliance with Indian labor laws, tax regulations, PF, ESI, and other statutory requirements.

- Schedule bank payments.

- Perform monthly payroll reconciliations and promptly resolve discrepancies or errors.

- Enter new employees' data (e. bank accounts and tax identification numbers) into internal databases.

- Maintain accurate payroll records and employee data while ensuring confidentiality.

- Prepare and submit statutory reports such as PF, ESI, TDS, Professional Tax, and other government filings within deadlines.

- Liaise with external payroll vendors, government agencies, and auditors to ensure smooth payroll operations and audits.

- Respond to employee payroll queries and provide support on salary, benefits, deductions, and other payroll-related issues.

- Work with payroll software and ERP systems to ensure accurate data entry, processing, and reporting.

- Ensure internal controls for payroll processing and support internal and external audits.

- Identify opportunities for process improvements to enhance payroll accuracy, efficiency, and compliance.

- Cross-skill with other Payroll team members to ensure business continuity.

- Work flexibly to support payroll requirements outside of core hours.

- Coordinate with HR, HRBP, and Reward teams to integrate leave, benefits, and attendance data with payroll processing.

- Update the process documents and SOPs in a timely manner and get them reviewed by the Payroll Manager for approval.

TO EXCEL IN THIS ROLE, YOU NEED TO HAVE:

- Proven work experience as a Payroll Officer, Payroll Clerk or Payroll Specialist.

- Hands-on experience with Payroll and HRIS software.

- Strong math skills with an ability to spot numerical errors.

- Good knowledge of regulations and tax requirements