Senior Manager/AVP - General Administration - Banking

Position : Senior Manager/AVP - General Administration

Location : Mumbai

Key Roles & Responsibilities:

1. General Administration

- Oversee daily office operations and ensure all facilities (electricity, CCTV, vehicle & parking, pantry & housekeeping, stationery, IT/F&A coordination, etc.) run smoothly.

- Handle office infrastructure maintenance, safety, and security compliance.

- Vendor management - identify, negotiate, and manage contracts for vehicle, stationery, pantry & housekeeping, courier, office equipment, security management, visa, etc.

- Manage office lease, AMC contracts, repairs, and renewals.

- Handle payment, procurement, fixed asset and inventory management.

- Ensure statutory compliances related to shops & establishments, fire safety, local municipal requirements, etc.

2. Expatriate Administration

- Manage visa applications, renewals, work permits, and liaison with authorities.

- File and maintain FRRO de/registrations, visa extensions, and related compliance.

- Assist expats in settling-in services: housing, local utilities, banking, SIM card, etc.

- Coordinate with consultants/agents for smooth processing of expatriate requirements.

- Maintain records of all expat-related documents with accuracy.

3. Compliance & Record Keeping

- Maintain updated records of all contracts, licenses, permits, and renewal time lines.

- Liaise with statutory bodies (Police, Fire Dept, BMC, FRRO, etc.) as needed.

- Prepare MIS reports and dashboards on admin costs, vendor spends, and compliance status.

4. Employee Support

- Act as single point of contact for employees for any administrative issues.

- Organize employee engagement logistics (bank events, festival celebrations, etc.).

- Creating access card for new joinees and preparing of Employee ID, Visiting cards etc as requested.

6. Financial & Budgeting

- Manage admin budget, track expenses, and ensure cost efficiency.

- Verify and process vendor invoices for timely payment.

- Periodic cost-saving initiatives in facilities, procurement, and utilities.

Skills & Competencies Required :

- Strong knowledge of admin operations in a corporate/financial institution.

- Familiarity with expat management (visa, FRRO, work permits).

- Vendor negotiation and contract management.

- Good knowledge of local laws (Shops & Establishment Act, BMC compliance).

- Proficiency in MS Office (Excel, Word, PPT) and basic MIS reporting.

- Excellent communication, coordination, and problem-solving skills.

- Ability to work independently with minimal supervision.

Educational & Experience Requirements :

- MBA/Post Graduate in any discipline (preferred: Administration/Management).

- 6-10 years of relevant experience in admin roles, preferably in banking/financial services.

-Prior exposure to handling expatriates is highly desirable.