Project Contract Head - Construction - Residential Domain

Experience: 15 to 25 years.

CTC: 50 to 70 LPA.

Location: Mumbai (Mahalaxmi, Chembur, Bandra).

Industry: Real Estate Developers preferred.

Job Purpose:

The Contracts Lead role will be responsible for overseeing, managing, and leading the end-to-end contracting process for the assigned real estate projects.

This role ensures that contracts are executed efficiently, risks are mitigated, and legal and commercial interests are safeguarded.

The position plays a critical role in supporting project delivery and ensuring cost control and compliance with legal standards.

Experience:

15+ years of experience in contract management, including at least 5 years in a leadership role within the real estate or construc-tion industry.

Proven track record in handling large-scale real estate projects (residential, commercial, or infrastructure).

Experience in dispute resolution, claims management, and negotiations with contractors/vendors.

Educational Qualification:

Bachelors Degree in Civil Engineering (BE-Civil) from a reputed institution.

Additional certifications in Contract Management, Legal Compliance, or Construction Management will be an added advantage.

Major Accountabilities:

Contract Management and Execution

- Lead the end-to-end contract lifecycle, including drafting, reviewing, negotiating, and executing contracts for all real estate projects.

- Develop standardized templates and processes for contracts to ensure consistency and efficiency.

- Ensure timely execution of contracts to align with project schedules and avoid delays.

- Prepare and finalize technical specifications, scope of work, and item descriptions for all contracts.

- Draft and issue key documents, including Letters of Intent (LOI), Letters of Award (LOA), deviation statements (DOS), work orders, and agreements.

- Develop and maintain an updated database of material rates, taxes, and applicable duties for accurate cost estimations.

- Conduct rate analysis for all project components, including civil works, finishing, and interior components.

- Collaborate with purchase teams, site-in-charge, and contractors for finalization of extra and miscellaneous items.

Risk Mitigation and Compliance

- Conduct risk assessments to identify and mitigate contractual, financial, legal, and operational risks.

- Ensure all contracts comply with relevant laws, real estate regulations, statutory requirements, and IS specifications.

- Monitor contractor performance to ensure adherence to legal, safety, and labor law compliance.

- Address and resolve deviations, amendments, and variations while safeguarding organizational interests.

Claims and Dispute Management

- Proactively manage claims, variations, and disputes with contractors and vendors.

- Collaborate with internal teams and legal advisors to resolve conflicts in a cost-effective and timely manner.

- Develop processes for early identification and escalation of potential disputes.

Vendor and Contractor Management

- Lead the pre-qualification process for vendors and contractors to ensure alignment with project requirements and company stand-ards.

- Evaluate vendor proposals, negotiate pricing, and finalize contracts to achieve cost efficiency without compromising quality.

- Maintain strong relationships with contractors and vendors, ensuring accountability and adherence to contractual obligations.

Performance Monitoring and Reporting

- Establish processes to monitor and evaluate contractor performance, deliverables, and milestones against agreed timelines and quality standards.

- Track key contract milestones, providing periodic progress reports on status, risks, cost implications, and variations to senior man-agement.

- Implement systems for evaluating project costs and optimizing rate analysis to control deviations and expenditures.

Tender Management and Negotiations

- Float tender inquiries to shortlisted contractors, consultants, and agencies based on project requirements.

- Evaluate tender responses, prepare comparative statements, and recommend vendors through technical and commercial assess-ments.

- Lead negotiations with contractors and vendors to secure competitive pricing and favorable contract terms.

- Ensure timely finalization and issuance of contracts, agreements, and procurement-related documentation.

Contract Execution and Cost Control

- Monitor and manage contract execution to ensure adherence to timelines, specifications, and project deliverables.

- Collaborate with site teams, purchase departments, and contractors to finalize project milestones and assess work durations.

- Track and control costs by optimizing rate analysis and addressing deviations promptly.

- Maintain process knowledge of taxes, import procedures, letters of credit (LC), and other commercial aspects of contracts.

Team Leadership and Development

- Lead, mentor, and develop the contracts team to foster a high-performance culture of accuracy, accountability, and process excel-lence.

- Provide training on contract management, legal compliance, negotiations, and risk mitigation processes.

- Develop standard operating procedures (SOPs) for contract processes and ensure alignment across all project teams.

- Collaborate with internal stakeholders, including project, procurement, and legal teams, to ensure seamless project execution and delivery.

Work Environment

- Primarily office-based with regular site visits for quality checks, audits, and project coordination.

- Collaborative work with internal teams such as legal, project management, procurement, and finance to ensure seamless contract execution and project delivery.

- Periodic travel to meet with vendors, contractors, and project stakeholders as needed.

- The role requires conducting on-site audits to monitor contractor compliance with specifications, safety standards, and quality benchmarks.