Job Title: Senior Manager - HR Operations, Payroll & Compliance

Department: Human Resources

Reporting To: Vice President - Human Resources

Job Objective:

- To develop and implement strategies for managing comprehensive human resources operations, payroll processing, and ensuring legal compliance with statutory provisions related to people, practices, and processes.

- To streamline HR functions, maintain accurate records, and foster a compliant and productive work environment.

Job Responsibilities:

HR Operations:

- Manage day-to-day human resources operations and personnel functions, including staff movements, rotations, and developmental assignments.

- Maintain complete HR records, including employee records, HR operational records, resume databases, and legal documents.

- Recommend and implement strategies to ensure the retention of high performers.

- Ensure career development policies and implement career paths for employees as per HR guidelines.

- Coordinate with strategic, compensation, and training heads for effective implementation of HR policies.

- Define, establish, and maintain proper communication channels to foster an open and transparent organization.

- Maintain harmonious employee relations and create an environment conducive to high performance.

- Implement the manpower budget and staffing strategies.

- Design and implement organization/unit-level people-related strategies.

- Ensure proper administration of the appraisal system in all departments.

- Establish training schedules and provide appropriate training to maximize customer satisfaction, employee motivation, and organizational profitability.

- Implement, communicate, and clarify HR/IR policies and rules, and propose modifications to remain current with needs.

- Attend to labor-related legal cases.

- Provide direction, motivation, and leadership to subordinates.

- Encourage staff for superior performance, raise morale, and increase productivity.

Payroll Processing:

- Oversee the accurate and timely processing of employee payroll, including salaries, wages, deductions, and benefits.

- Ensure compliance with all applicable payroll laws and regulations.

- Manage payroll systems and maintain accurate payroll records.

- Prepare and submit payroll reports to relevant departments and authorities.

- Address and resolve employee payroll queries and issues.

Statutory Compliance:

- Implement policies and procedures related to statutory compliance matters.

- Ensure legal compliance with statutory provisions with respect to people, practices, and processes.

- Liaise with statutory bodies such as PF & ESI, Inspector of Factories, Labour Department, Banks, and Insurance Authorities for compliance purposes.

- Manage benefits administration, industrial and labor relations, and industrial hygiene.

- Identify key HR areas for implementing long-term strategies to improve overall performance and productivity.

- Interact with contractual manpower vendors regarding adherence to statutory compliances.

- Design and implement strategies and systems for the development, timely separation, and rotation of all staff.

General Responsibilities:

- Take part in the annual performance appraisal exercise of self and subordinates.

- Identify the KRAs/KPIs and training needs of subordinates.

- Be responsible for imparting/organizing functional training for subordinates.

- Perform any other duties assigned by the Vice President - Human Resources.

Key Skills and Competencies:

- In-depth knowledge of HR operations, payroll processes, and statutory compliance requirements.

- Strong understanding of labor laws and regulations.

- Excellent communication, interpersonal, and leadership skills.

- Proficiency in HRIS and payroll software.

- Strong organizational and time-management skills.

- Problem-solving and decision-making abilities.

- Ability to maintain confidentiality and handle sensitive information.