About the Role: The Purchase Manager is responsible for overseeing the procurement of goods, materials, and services required by the organization while ensuring timely delivery, cost efficiency, and compliance with quality standards.

Responsibilities:

Procurement and Sourcing:

- Develop and implement strategic sourcing and procurement plans to ensure the timely availability of materials and services, aligned with organizational goals.

- Negotiate prices, terms, and delivery schedules with domestic and international vendors.

- Evaluate supplier performance based on quality, delivery, cost, and responsiveness.

- Ensure compliance with internal purchasing policies and procedures.

- Collaborate with internal departments (e.g., Production, NPD, Stores, Finance, QA, etc.) to forecast demand and ensure alignment of supply chain strategy.

- Track and analyze key procurement metrics (e.g., cost savings, lead times, etc.).

Purchase Order Management:

- Oversee that purchase orders are issued on time and ensure timely delivery of goods and services.

- Monitor the orders placed and handle any delays or issues that may arise.

- Monitor records of purchases, including pricing, terms, and delivery schedules.

Vendor Relationship Management:

- Develop and maintain strong vendor relationships to ensure smooth procurement processes.

- Address and resolve any vendor-related issues, including delivery discrepancies or product quality concerns.

- Evaluate supplier performance and resolve any supply issues or discrepancies.

Import / Export:

- Manage all import/export operations, including documentation, licensing, HS code classification, and compliance with customs regulations.

- Liaise with freight forwarders, customs brokers, shipping lines, and regulatory authorities for smooth cargo clearance.

- Oversee preparation and verification of shipping documentation (e.g., commercial invoices, packing lists, air waybills, bills of lading, bill of entries, shipping bills, certificates of origin, etc.).

- Monitor the shipments and manage logistics timelines to ensure timely delivery.

- Monitor records of imports and exports for audit and reporting purposes.

- Handle DGFT-related documentation and compliance.

- Support in managing advance payments and duty payments.

- Ensure insurance coverage, payment terms, and logistics cost optimization.

- Stay updated with changes in trade laws, tariffs, HS codes, and INCOTERM.

Inventory and Stock Management:

- Collaborate with warehouse and inventory teams to manage stock levels and avoid over/under stocking.

Quality Control:

- Ensure that purchased goods or services meet the organizations quality standards.

- Coordinate with internal teams to assess product or service satisfaction and handle returns or exchanges as necessary.

Documentation and Reporting:

- Prepare, maintain and update purchasing records, including invoices and delivery receipts.

- Generate MIS reports on purchasing activities.

Cost Control and Budgeting:

- Preparation of budgets for procurement activities.

- Work closely with finance for budgeting, cost tracking, and variance analysis.

- Identify cost-saving opportunities and implement efficiency-improving initiatives.

- Prepare procurement reports and cost analysis for management review.

Qualifications: Relevant educational background in procurement, supply chain management, or a related field.

Required Skills:

- Strong negotiation skills.

- Excellent communication and interpersonal skills.

- Proficiency in procurement software and tools.

- Ability to analyze data and make informed decisions.

Preferred Skills:

- Experience in international trade and customs regulations.

- Knowledge of quality control processes.

- Familiarity with inventory management systems.

Pay range and compensation package: Competitive salary based on experience and qualifications