About the Role:

- We are seeking a highly organized and strategic Purchasing Manager to lead our procurement and sourcing activities.

- The ideal candidate will have a strong background in vendor management, negotiation, inventory control, and financial management.

- This role requires a proactive leader who can build strong supplier relationships, optimize purchasing processes, and ensure cost-effective procurement of high-quality goods and services.

Responsibilities / Duties:

Procurement and Sourcing:

Vendor Management:

- Identify, evaluate, and qualify potential suppliers based on quality, reliability, and cost-effectiveness.

- Build and maintain strong, long-term relationships with key vendors.

- Conduct regular vendor performance reviews to ensure compliance with contractual obligations and quality standards.

- Resolve vendor-related issues and disputes promptly and professionally.

Negotiation:

- Lead negotiations with vendors to secure favorable contracts, pricing, and terms.

- Develop and implement negotiation strategies to achieve cost savings and optimize purchasing agreements.

- Ensure that all contracts are legally sound and aligned with company policies.

Market Research:

- Conduct thorough market research to stay informed about industry trends, pricing fluctuations, and new suppliers.

- Analyze market data to identify opportunities for cost reduction and process improvement.

- Provide insights and recommendations to management based on market analysis.

Quality Assurance:

- Establish and maintain quality standards for purchased goods and services.

- Implement quality control processes to ensure that all products and services meet or exceed company requirements.

- Work closely with suppliers to address quality issues and implement corrective actions.

Inventory Management:

Stock Control:

- Monitor inventory levels to ensure adequate supply while minimizing excess stock.

- Implement inventory management systems and processes to optimize stock levels and reduce holding costs.

- Conduct regular inventory audits and reconciliations.

Forecasting:

- Analyze historical data and consumption patterns to accurately forecast future inventory needs.

- Collaborate with relevant departments to ensure alignment of inventory forecasts with production and sales plans.

- Adjust forecasts based on market trends and business changes.

Cost Control:

- Implement strategies to minimize waste, reduce obsolescence, and optimize inventory turnover.

- Identify and implement cost-saving opportunities related to inventory management.

Financial Management:

Budgeting:

- Develop and manage the purchasing budget, ensuring alignment with overall business goals and financial targets.

- Monitor budget performance and provide regular updates to management.

- Implement cost-control measures to stay within budgetary constraints.

Cost Analysis:

- Track and analyze purchasing expenses, identifying trends and opportunities for cost reduction.

- Prepare detailed cost analysis reports and present findings to management.

- Implement strategies to optimize purchasing costs and improve profitability.

Financial Reporting:

- Prepare and present regular reports on purchasing activities, financial performance, and key metrics.

- Provide accurate and timely information to support financial planning and decision-making.

Team Management:

Team Leadership:

- Lead, mentor, and motivate a team of purchasing staff.

- Foster a collaborative and high-performance work environment.

- Delegate tasks and responsibilities effectively.

Training and Development:

- Provide training and development opportunities to team members to enhance their skills and knowledge.

- Ensure that team members are proficient in procurement policies, procedures, and systems.

- Stay up to date on new purchasing technologies and methods.

Performance Evaluation:

- Conduct regular performance reviews and provide constructive feedback to team members.

- Set performance goals and monitor progress.

- Address performance issues and implement improvement plans.

Additional Responsibilities:

Compliance:

- Ensure compliance with all relevant laws, regulations, and company policies related to procurement activities.

- Maintain accurate records and documentation of all purchasing transactions.

Sustainability:

- Promote sustainable sourcing practices and reduce the environmental impact of purchasing decisions.

- Identify and source environmentally friendly products and materials.

Risk Management:

- Identify and assess potential risks associated with procurement activities, such as supply chain disruptions and price volatility.

- Develop and implement risk mitigation strategies.

Qualifications:

- Degree in Business Administration, Supply Chain Management, or a related field.

- Proven experience in a purchasing management role.

- Strong negotiation, communication, and interpersonal skills.

- Excellent analytical and problem-solving abilities.

- Proficiency in inventory management systems and procurement software.

- Knowledge of financial management principles and budgeting practices.

- Strong leadership abilities