Manager - Administration

Manager - Administration

Job Description:

- Overseeing all administrative functions within a factory, including managing facility maintenance, ensuring compliance with regulations, supervising administrative staff, coordinating vendor relations, and maintaining smooth day-to-day operations of the factory premises, all while adhering to company policies and safety standards.

Key Responsibilities:

Facility Management:

- Oversee the maintenance and upkeep of factory buildings, equipment, and utilities.

- Coordinate repairs and maintenance schedules with vendors.

- Manage facility cleaning and sanitation procedures.

- Monitor energy consumption and implement cost-saving measures.

Compliance and Safety:

- Ensure adherence to all relevant safety regulations, including worker safety protocols.

- Conduct regular safety inspections and training programs.

- Maintain documentation related to safety compliance.

- Monitor and address any environmental concerns within the factory.

Administrative Operations:

- Manage administrative staff, including recruitment, training, and performance evaluations.

- Oversee daily administrative tasks like record-keeping, data entry, and filing.

- Coordinate office supplies procurement and inventory management.

- Manage office communication, including internal memos and reports.

Vendor Management:

- Develop and manage relationships with external vendors providing services to the factory.

- Negotiate contracts and pricing with vendors.

- Monitor vendor performance and address any issues.

Legal and Regulatory Compliance:

- Ensure compliance with all applicable labor laws and regulations.

- Maintain necessary licenses and permits.

- Manage employee documentation and records.

Budget Management:

- Develop and manage the administrative budget for the factory.

- Monitor expenses related to facility maintenance, supplies, and services.

Required Skills and Qualifications:

- Bachelor's degree in Business Administration or a related field.

- Proven experience in managing administrative functions within a factory setting.

- Strong understanding of safety regulations and compliance requirements.

- Excellent organizational and time management skills.

- Proficiency in Microsoft Office Suite.

- Strong communication and interpersonal skills to interact with various stakeholders.

- Leadership abilities to manage and motivate administrative staff.