Head - Import & Export Documentation - Shipping & Logistics Firm

Head of Import and Export Documentation (Shipping & Logistics)

Role Summary :

- The Head of Import and Export Documentation will oversee all aspects of shipping documentation, compliance, and logistics operations, including air and sea cargo, freight booking, and customs clearance.

- The ideal candidate will have a strong background in international trade, shipping regulations, and logistics management, with a focus on ensuring seamless and efficient operations.

Key Responsibilities:

Documentation Management:

- Oversee the preparation, verification, and submission of all import/export documentation, including bills of lading, commercial invoices, packing lists, certificates of origin, and customs declarations.

- Ensure compliance with international trade regulations, customs requirements, and shipping laws.

- Maintain accurate records of all shipping documents and ensure timely filing and retrieval.

Logistics Coordination:

- Manage end-to-end logistics operations for air and sea cargo, including freight booking, cargo tracking, and delivery coordination.

- Liaise with shipping lines, freight forwarders, airlines, and customs brokers to ensure smooth operations.

- Optimize shipping routes and modes of transport to reduce costs and improve efficiency.

Compliance and Risk Management:

- Stay updated on changes in international trade laws, tariffs, and customs regulations.

- Ensure all shipments comply with local and international trade regulations, including export controls and sanctions.

- Identify and mitigate risks related to shipping, documentation, and compliance.

Team Leadership:

- Lead, mentor, and develop a team of documentation and logistics professionals.

- Set performance goals, conduct regular reviews, and provide training to enhance team capabilities.

- Foster a culture of accountability, collaboration, and continuous improvement.

Customer and Stakeholder Management:

- Act as the primary point of contact for clients, suppliers, and partners regarding shipping and documentation matters.

- Resolve any issues related to shipping delays, documentation errors, or customs clearance.

- Build and maintain strong relationships with key stakeholders, including customs authorities, freight forwarders, and shipping companies.