Company Secretary

Company Secretary

Secretarial Responsibilities

Manage board activities:

- To ensure proper Board and related committees are organised and coordinated to ensure their effectiveness successfully.

- To oversee several aspects of the board of directors and committee meetings, from creating the agenda to setting up the logistics.

- Company secretary shall also oversee yearly shareholder meetings.

- They make sure that there is adequate time for these meetings and can prepare meeting calendars up to two years in advance.

Corporate governance:

- Ensuring the company adheres to legal and procedural requirements compliances with various applicable laws including Corporate Laws, Standards Weights and Measures, FEMA, FIPB along with the legal and procedural requirements under various enactments (corporate and commercial) for effective corporate governance

Record keeping:

- Maintaining the company's statutory registers, records, and registered office

Meetings:

- Organizing board and shareholder meetings, and keeping minutes of board and related meetings

Compliance:

- Ensuring the company follows secretarial standards and informing the board of directors about relevant rules and laws

Statutory documents:

- Ensuring that documents like share certificates, debentures, and mortgages are duly stamped

Resolutions and agreements:

- Sending copies of certain resolutions and agreements to the Registrar

Advising directors:

- Advising directors on their duties and responsibilities

Vetting documents:

- Vetting legal documents, agreements, and contracts of the organization

Representing the company:

- Representing the company in arbitration or the Company Law Board

Managing shareholder relations:

- Managing shareholder relations and liaising with shareholders and other stakeholders

Legal Advisory:

- Provide legal guidance on matters affecting the company, ranging from contracts to mergers and acquisitions.

Corporate Secretarial Services:

- Handle various corporate secretarial duties, including filing corporate returns, maintaining company seals, and managing company insurance.

Risk Management:

- Participate in identifying and managing corporate risks, ensuring that the company has adequate risk management practices in place.

IPO related knowledge:

- Public Issue, listing and Securities Management, Takeover Code, Insider trading, Mergers & Amalgamation , Securities Compliance and

Certification Services:

- Company Secretary (CS) Mandatory from The Institute of Company Secretaries of India (ICSI).

Mandatory requirements - IPO experience/ Mergers/ Conducted Board meetings independently.