Position Overview:

We are seeking a highly competent and experienced professional to lead and manage warehouse and distribution operations in a regulated, cGMP-compliant environment. The ideal candidate will have extensive exposure to pharmaceutical warehousing practices, SOP governance, material management, and cross-functional coordination. The role demands a strategic mindset, strong execution capabilities, and leadership in ensuring operational excellence, compliance, and safety.

Key Responsibilities:

Inventory & Material Management:

- Plan, procure, evaluate, and control inventories of raw materials, packaging materials, and engineering spares aligned with production schedules.

- Coordinate with procurement and production teams to ensure timely availability and usage of materials.

- Oversee the return or destruction of rejected, obsolete, or expired materials in accordance with SOPs and MSDS guidelines.

Warehouse Operations & Compliance:

- Lead day-to-day warehouse operations with strict adherence to SOPs, cGMP norms, and regulatory guidelines.

- Ensure accurate receipt, storage, dispensing, and dispatch of materials with complete traceability and documentation.

- Supervise environmental monitoring of storage areas and maintain temperature, humidity, and cleanliness standards.

Process Governance & Documentation:

- Prepare, review, and revise departmental SOPs ensuring alignment with QMS and regulatory changes.

- Ensure proper documentation and timely submission of MIS reports, audit trails, and compliance logs.

- Maintain all statutory and regulatory records as per internal audit and external inspection requirements.

Equipment & Infrastructure Management:

- Coordinate with Engineering for preventive maintenance, calibration of weighing balances, and equipment qualification.

- Assist in execution and documentation of qualification studies, including temperature mapping and area classification.

Audit Readiness & QMS Leadership:

- Lead internal and external audits (regulatory, customer, quality) representing the warehouse function.

- Own change controls, deviations, and CAPA related to warehouse activities ensuring timely closure and compliance.

Dispatch & Distribution:

- Manage dispatch operations ensuring timely delivery of finished goods with accurate documentation and compliance.

- Collaborate with logistics partners and customer service to streamline outbound operations and issue resolution.

Qualifications & Experience:

- Education: B.Sc / B.Com or equivalent (Science/Commerce background preferred).

- Experience: 10 - 12 years of relevant experience in warehouse and distribution management in a pharmaceutical, biotech, or other regulated manufacturing industry.

Technical Proficiency:

- Strong understanding of cGMP, GDP, QMS, and regulatory compliance frameworks

- Well-versed in SOP development, MSDS guidelines, and documentation practices

- Hands-on with ERP/WMS systems and inventory management software

- Exposure to equipment qualification, calibration schedules, and preventive maintenance coordination